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GDPR serves one purpose – It protects individuals’ rights regarding personal data balanced against the rights of the organisation holding their personal data.
Snow-Camp is committed to protecting the personal data that we collect and process about you. We aim to be clear and transparent and not do anything you wouldn’t reasonably expect. We collect and use personal data to ensure that we can manage our relationships with our stakeholders. This allows us to fundraise more efficiently and effectively to ultimately help us reach our goal of providing more opportunities to turn young people’s lives around.
Please read this policy carefully to understand how we collect, use and store your personal information.
Who we are
Snow-Camp is a National Youth Charity that operates throughout the UK with a mission to engage inner-city young people through snowsports to provide life-skills training, nationally recognised qualifications and vocational opportunities to increase their motivations and aspirations, enabling them to gain employment in the snowsports industry and beyond.
Snow-Camp is registered as a charity in England & Wales (registered number 1101030) and Scotland (registered OSCR SC043344).
The Head Office address is 306a Portland Road, Hove, BN3 5LP.
How do we collect information from you?
Information you give us:
Information from Third Parties:
Information we get from your use of our website and services:
Information in the public domain:
What type of information is collected from you?
The types of personal information that Snow-Camp collects may include:
Where appropriate we may also ask your interests and motivation for supporting Snow-Camp, we will never make this question mandatory, and only want to know the answer if you are comfortable providing us with that information. In some limited circumstances, the personal information that Snow-Camp collects may include information that is considered “sensitive data”. This may include personal information regarding racial or ethnic origins, religious beliefs, health and also information concerning criminal offences.
17 or Under
We are concerned to protect the privacy of children aged 17 or under. If you are aged 17 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information or sending sensitive information to anyone online.
How is your information used?
If you have applied to be on one of Snow-Camp’s programmes, Snow-Camp will use your information to run, fund, develop and evaluate it’s programmes. If you support us, for example make a donation, volunteer, register to fundraise, sign up for an event we will mainly use your data to:
Tools may be used to improve the effectiveness of Snow-Camp communications with you, including tracking whether you open the emails we send you and which links you click within a message. We may also use personal information to carry out due diligence so that we are fundraising in accordance within the law, and our internal policies and procedures.
We are legally required to hold some types of information to fulfil our statutory obligations (for example the collection of Gift Aid). We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.
Who might we share your information with
We will not share your information with third parties for marketing purposes. We are committed to protecting your data and therefore it will never be disclosed or sold to external organisations other than those acting as agents and data processors carrying out work on our behalf. Where we enter into a relationship with an external party, any such arrangements will be subject to a formal agreement between Snow-Camp and that organisation to protect the security of your data. They only act under our instructions and we maintain full responsibility for your data.
Third Parties Snow-Camp work with:
How you can access and update your information
We continuously review records of supporters to ensure your data is as accurate as possible and always appreciate it if you let us know if your contact details change. If you change email address, or any of the other information we hold is inaccurate or out of date, please email us at firstname.lastname@example.org, or write to us at: 306a Portland Road, Hove, BN3 5LP. Alternatively, you can telephone 01273 241383.
You have the right to ask for a copy of the information we hold about you.
How will we store your information and keep it safe?
Despite all of our precautions no data transmission over the internet can be guaranteed to be 100% secure. So, whilst we will always strive to protect your personal information, we cannot guarantee the security of any information which you disclose to us and so wish to draw your attention that you do so at your own risk.
How long we store your data for
You have a choice about whether or not you wish to receive information from us. We will hold your personal information on our systems for 15 years. If you do not want to receive direct marketing communications from us about the vital work we do and our exciting products and services, then you can opt out by emailing us email@example.com telephone on 01273 241383 or by ticking the relevant boxes to opt out box situated on the form on which we collect your information.
If a user requests to opt out of communications their account will be made ‘dormant’ and they data will still be visible for reference but they will no longer be contacted. If a user requests for their data to be deleted this implications will be explained (if they have bought a ticket for a Snow-Camp event that has not yet taken place) and their data will be deleted from all systems.
If you request that we stop sending you marketing materials we will keep a record of your contact details and appropriate information to enable us to comply with your request not to be contacted by us, we won’t keep any information that we don’t need.
Links to other websites
In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.
The laws governing how your personal data can be used are:
We also follow the best practice code set out by the Fundraising Regulator: Code of Fundraising Practice.